Scan on the spot, not after dinner
Every hour you wait, you forget which product the visitor asked about. Scan the card while they are still at the stall, and capture the back too if it lists branches or product lines.
Contact Convoy’s visiting card scanner reads the card on the phone (on-device OCR for Latin and Devanagari scripts) and runs an AI clean-up on each new scan. If the hall Wi-Fi drops, saves wait in an offline queue and upload when you are back online.
Tag every card to the exhibition and stall
Tag each lead with the event and the stall where you met, for example Demo Expo 2026 · Stall B-14. Six months later you can answer the question that matters: did that expo pay for itself?
Exhibition tagging is included on Starter and Pro. Your exhibitions are private to your company, and the dashboard shows counts by status and by exhibition.
Set a follow-up status before the visitor leaves
A card with no next step is just a card. Mark each lead Hot, Warm, Cold or Done while the conversation is fresh, so the Hot ones get a call first on Monday.
The person who scans a card is its owner. Employees see their own cards, and admins and co-admins see every card in the company, so a manager can check that nothing Hot has gone quiet.
Send a thank-you while they still remember you
A short, specific note on the same day beats a generic “nice to meet you” three days later. Mention the product they asked about and the stall they visited.
In Contact Convoy you send thank-you emails yourself from the card, using one of three templates. Starter includes 50 a month and Pro includes 200. You can send them through your company's own SMTP if you prefer.
Catch repeat visitors instead of creating duplicates
The same buyer often visits on day one and again on day three. The app flags duplicates and repeat meetings, so you add a new meeting to the existing contact instead of creating a second card, and you can see the meeting history before you call.
Plan your Card Credits before a busy week
Each new card saved uses one Card Credit. The monthly allowance resets every billing cycle, so check how much is left before a three-day show.
Need more scans? Top up at ₹0.40 per Card Credit (50 for ₹20, 100 for ₹40, 250 for ₹100, plus taxes) on Starter and Pro. Top-up credits sit in a separate balance and are only used once the monthly allowance runs out.
Review the results within 14 days
Count meetings booked and deals opened per expo, not cards collected. Use the dashboard's counts by status and exhibition, and on Pro export the leads to Excel to share with management.
Drop the events that only produce big card counts, and put the budget into the ones that turn into Hot leads.
Checked against the current plan catalogue on 23 Sep 2026. Plans and prices can change; the pricing page and Terms §2 are the reference.
